BMJ4043 : Executive Assistant/PA - Bolton

Salary: £22,000 - £26,000 per annum

A chance to start a career with a great company that continues to grow.

The Executive Assistant/PA will be responsible for providing excellent secretarial and administration services to the Director team, managing all duties within the Front Office Administration function. Oversee the day-to-day activities of the Team Secretary in their duties supporting all departments. Ensure excellent customer service by developing procedures in line with company goals, strategy and values.
- Secretarial duties for five Company Directors including typing of letters, reports, compiling presentations, photocopying etc.
- Organising diaries and travel arrangements for the Directors, eg flights, trains and accommodation bookings, meetings etc
- Arranging Reception cover where necessary.
- Overseeing work of Team Secretary and providing guidance and support.
- Oversee corporate clinical induction administration, including joining instructions to candidates, arranging hotels, ordering chocolates, and ensuring Team Secretary's preparation of session documentation
- Tight control of reviewing and updating general information on shared- Tight control of reviewing and updating general information on shared drive, expanding/improving on the information provided
- Management of meeting room booking systems
- Ad hoc projects as requested by the Directors, HR and Business Development
- Review policies and procedures within the Administration function and make recommendations for improvements.
- Liaise with Procurement to organise all types of printed stationery within cost boundaries including letter headed stationary, compliment slips and company manuals and documentation as appropriate.
- Cover switchboard and other duties for the Team Secretary as and when required, during lunches and post times etc.
- Maintain holiday records for Directors and Management as appropriate.

You will have good experience in a similar Senior PA role and have a ability to create high quality documents is essential. You will be highly credible with a professional outlook communicating at all levels within the organisation. You will be able to type at a minimum of 45 words per minute. You will have an excellent knowledge of Word (including mail merge), Excel, PowerPoint, Outlook and the internet. Experience of supervising/managing a receptionist or administration staff would be highly advantageous.

To succeed in this post you will need to be able to liaise with individuals at all levels and be an active team player. You will need to be able to balance a diverse workload ranging from management of highly confidential information for the Director team to undertaking day to day operational tasks to facilitate the smooth running of the front office function. You will be:
- Highly confidential with strong integrity
- Have excellent communication skills, both written and verbal
- Able to work to deadlines
- Have a proactive approach and ability to work on own initiative
- Have strong Organisational Skills
- Be a team Player
- Be customer service focused
- Have excellent interpersonal skills

There is a fantastic salary on offer with a great benefits package including 20 days holiday + bank hols, free parking and good prospects.

Area: Bolton
Category: Secretarial & Administration

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