Working for a growing successful business providing commercial services to a wide variety of clients around the UK. Fantastic working environment brand new office and great opportunities; we are currently recruiting for a Print Billing Specialist. The role will be working Monday to Thursday 9.00AM – 5.30PM with a 5.00PM finish on a Friday and is paying up to £21,000per annum.

About The Role:

Create and maintain efficient Contract administration process with particular attention to document flow and storage of signed service contracts.

Maintaining customer contact information and records to facilitate accurate billing.

Collate and maintain records of printer usage (click counts/meter readings) from customers and internal software systems into relevant Billing processes/systems to enable accurate invoicing to customers.

Produce bespoke customer invoices on a monthly/quarterly basis via Excel.  

Reviewing contract information including asset lists, systems accuracy and billing information to facilitate accurate billing.

Maintain records of changes in contract values

Providing feedback and billing review to customer and sales teams

Set up new contract billing methodology on a customer by customer basis determined by contract specifics

Provide Billing review information for Customers in an understandable format and to liaise with customers where necessary in an advisory capacity.

Raise PO’s to suppliers to cover internal processes and accounting requirements, following through the full approval and justification requirement.

Producing P&L style reporting for Billing customers and also internal requirement for Excel analysis of business.

To ensure all sales order pertaining to Print Billing and maintenance contracts and leasing are invoiced

Monitoring queues of orders to be processed

Collation of data for orders to be invoiced

Chasing internal and external customers for outstanding paperwork

Raising and despatching of sales orders

Close liaison with Credit Control (assisting with the chasing of aged debt)

Keeping full history of maintenance invoicing for top customers

Maintaining spreadsheets of customers who need to be invoiced

Raising of credit paperwork where necessary and agreed

Checking of internal cross charges

Analyse monthly billing volumes compiling data from multiple data sources with the view to identifying revenue leakage opportunities and validating billing completeness

Essential Skills & Experience

Extensive experience in invoicing and invoicing terminology

Advanced Excel Skills and overall understanding of Microsoft Office Programs

An understanding of the IT market place with commercial awareness

The ability to work as part of a team and on own initiative

Excellent communication skills

Must be methodical with good organisational and time management skills

Must be able to work in a pro-active manner, driving continual service improvement throughout the billing function and attribute great attention to detail.

Capable of working to deadlines and governed SLA’s

Must have a flexible attitude and be enthusiastic

Must be presentable and professional at all times

Adhere to company policies and procedures.

Must be prepared to work overtime as and when required

Willingness to undertake security clearance check as required

Print Billing – experience working for a Managed Print Services company would be ideal, but awareness of cost per copy/metered type billing would be advantageous

About The Benefits

Monday to Thursday 9.00AM – 5.30PM Friday 5.00PM finish

Newly refurbished office

Fantastic long term opportunities available

Salary of up to £21,000per annum

To Apply

If this sounds like a role you will LOVE, please send your CV to

We aim to respond to all successful applications within 2 days. If you haven’t been contacted within 2 days your application has been unsuccessful and your details will not be held.  Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest.


Are you on Facebook? Consider following our Facebook page as this is the first place where we post the most up to date vacancies, along with CV tips, interview techniques and so much more. Check us out on Facebook.