Executive Assistant

  • Manchester, Greater Manchester
  • £27000 - £32000 per annum
  • VR/29245
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Are you looking for a new role that is fast paced and rewarding, working for one on Manchesters most prestigious organisations? This role will be is an Executive Assistant, working in a very similar role to that of a PA or EA for a head of department and senior leadership team. This role will be initially until March 2027, with a competitive salary from GBP27.000 - GBP32.000
Are you an agile and proactive multitasker who thrives in a busy and vibrant environment? Do you take pride in keeping things running smoothly? Are you looking for a demanding and rewarding role, and being a valued member in the Centre with over 100 scientists, students, operational and technical staff who are committed to scientific excellence and accelerating progress?
As the Executive Assistant to the Director you'll be at the heart of the Centres operations, ensuring the efficient day-to-day running of the Directors Office as well as supporting the Centres wider administrative operations. Your duties will be varied, ranging from managing the Directors dynamic diary and inbox; arranging meetings and travel to assisting with arranging visits to the Centre. You will be the go-to person who keeps things on track. Your attention to detail and proactive mindset will make you an invaluable asset. You will have the ability to remain calm in a busy office with rapid demands and become an NBC ambassador to maintain and enhance our international reputation.

What will you be doing as an executive assistant:

  • Managing the Directors diary, including the arrangement of appointments, meetings and functions to maximise the Directors time efficiency.
  • Monitoring and managing the Directors inbox, ensuring emails are flagged and appropriately dealt with and prioritised. Processing replies on own initiative or from dictation or notes as required.
  • Assuring discreet handling of all business.
  • End to end management of meetings - coordinating availability, booking meeting rooms, producing documentation, setting up audio-visual systems, tele/video conferencing facilities, greeting attendees, arranging refreshments as required.
  • Checking deadlines on incoming requests and upcoming tasks and ensuring sufficient time is allocated in the Directors diary to ensure deadlines are not missed; where possible putting preliminary work in play to assist the Director.
  • Booking of travel, accommodation, transport and parking and prepare detailed trip itineraries.
  • Prompt and accurate processing of expense claims including reconciliation of the Directors credit card.
  • Acting as a point of contact for the Director which may include: dealing with internal and external enquiries; forwarding enquiries to relevant person or department; screening the Director from unnecessary interruptions whenever possible.
  • Ensuring an efficient flow of communications and information and being aware of current matters within the Centre and beyond.
  • Accurate production of documents, including e-mails, general correspondence, memos and papers/ presentations as required.
  • Keeping documents and files up to date and regularly updated including Directors CV, Biosketch and Publication lists.
  • Taking responsibility for all administrative tasks on behalf of the Director.
  • Be aware of, and responsive to, the changing demands of the Director and NBC as a whole and adopt a flexible and proactive approach to work.
  • Arrange and support formal and informal visits to the Centre (visiting academics, esteemed guests, interviewees etc) and act as a point of contact for visitors. Welcoming guests to the Centre in an efficient, warm

What skills do you require to be an executive assistant:

  • You should be educated to degree level (or equivalent) or have equivalent relevant work experience along with:
  • Excellent Organisational skills and time management skills
  • Effective communication abilities, both written and verbal along with proof reading skills and strong attention to details
  • You will be able to creatively solve problems and address any issues
  • Proficiency in Microsoft office and calendar management tools
  • A friendly and approachable demeanour, even under pressure
  • Proactive attitude with willingness to learn and adapt
  • Experience of working within a academic clinical or scientific environment is desirable but not essential

What will you receive in return as an executive assistant:

  • Competitive salary from GBP27.000 - GBP32.000
  • Contract up until 31st March 2027
  • 35 hours per week
  • Flexible working hours
  • Competitive pension
  • 32 days holidays plus bank holidays

If this sounds like a role you will LOVE, please send your CV to us today!

We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our Website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest.
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Abbey Coghlan

Abbey Coghlan

Support Services Team Leader

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